Studies Regulations

General Regulations for Postgraduate Dissertations

 

These regulations specify the regulatory framework relating to the preparation of the Postgraduate Dissertations for all HOU Postgraduate Programmes as follows:

1. The General Regulations are applied as are to the HOU Postgraduate Programmes.

2. Changes and improvements to the General Regulations are applied one academic year after the approval of the HOU Board, in order to timely acquaint postgraduate students.

3. The aim and expected outcomes upon successful completion: The elaboration of a dissertation provides the opportunity to compose and optimise the knowledge acquired in specific applications.

4. Dissertation topics: The broad subject categories of dissertations are determined by the Programme Director in consultation with the Module Coordinators and are posted on the Programme website by 28/2.

5. Format and Length of Dissertation: The dissertation – theoretical, applied, or experimental - may be presented in a written report including the necessary figures, diagrams, photographs and images. This report should include a brief description of the subject, a description of the findings-the results of the study, the methodology, assumptions, literature and any other necessary supporting or explanatory information such as Annexes. Each dissertation should be accompanied by a brief abstract of 300 words in Greek and in one other official language of the European Union. Some dissertations may be in a different form, such as plans (in a physical or digital form) or in the form of multimedia that combine text, drawings, sound and animations. These should be accompanied by a brief but thorough report.

 6. Submission of proposals: The students, in accordance with the running School’s decisions for the structure of the Programme they are taking, submit a proposal with their topic of interest (title, purpose and expected results) electronically via the special educational platform. A dissertation may be jointly conducted, with specified requirements and distinct responsibilities per student. 

7. Proposal submission time: The period for students’ proposals begins on March 1st and ends on June 30th of each year. 

8. Dissertation and Programme Module: Correspondence: In terms of grading, the dissertation corresponds to one or two Programme modules, depending on the requirements of each Programme as detailed in the Dissertation handbook set by each Programme Director. The financial obligations for a Dissertation are equal to those of a Programme module, regardless of the grade weight. 

9. Dissertation start date: The Programme Director composes groups of related issues and appoints a Supervising Tutor for each of these as well as a second marker. The supervising Tutor, in cooperation with the student, selects and approves the final Dissertation Topic. The student submits the Final Dissertation Topic Proposal Form to the Student Registration Department electronically on a special educational platform. Candidates having passed all modules required by the Programme structure should fulfil their financial obligations to the HOU in regards to the dissertation prior to preparing the dissertation. 

10. Dissertation Submission Date: The dissertation should be submitted between a minimum time of 5 months and a maximum of 8 months. Extensions may be granted only for reasons of force majeure by the Programme Director after the assent of the Supervisor. 

11. Dissertation Completion and Evaluation Procedures: The formal start date of a Dissertation is October 1st of each year and all procedures are completed, including the reassessment, within 12 months of the formal start date. The minimum time for submission of the dissertation is 5 months. In the case that a dissertation is approved, the oral examination of the dissertation takes place between 1st April and 15th May. In the case that a dissertation is not approved, the student may resubmit the dissertation after a maximum period of 4 months, after improving the work in accordance with the comments made by the Oral Examination Committee. If the second evaluation is positive the oral examination takes place during September. If the second evaluation is negative (or in the case of failure of the oral examination) the student repeats the procedure the following academic year (unless the student has deferred their studies) either with the same topic or a new one and pays the Tuition fees that correspond to one Programme module. The maximum time for the submission of a dissertation is 8 months. If the evaluation is positive the oral examination takes place in September. If the evaluation is negative the student may resubmit the dissertation within 1 month after improving the work in accordance with the comments made by the Oral Examination Committee. Upon the second evaluation and if positive, the oral examination takes place during September. In the case that the second evaluation is negative (or in the case of failure of the oral examination) the student repeats the procedure the following academic year (unless the student has deferred their studies) either with the same topic or a new one and pays the Tuition fees that correspond to one Programme module. The maximum time for the evaluation of a dissertation is 1 month. In the case that a dissertation is failed during the defence (oral examination) the evaluation sheet should be accompanied by a brief report of the Oral Examination Committee, which shall document the reasons for the failure of the dissertation. In the case of a second time failure the student does not obtain a degree. 

12. Oral Examination Committee: The Oral Examination Committee consists of at least a) the Supervising Tutor b) one additional Tutor (who is a member of the Academic Research Staff of the HOU or another university. In some cases it may be a Tutor - member of the Academic Staff) specialised in a field relative to those of the Examination Committee (appointed according to Article 10), and c) the Programme Director or a Coordinator appointed by the Programme Director only for the oral examination who will participate only in the evaluation procedure and the determination of the final grade if and where necessary. The Committee may ask other Tutors of the Postgraduate Programme or scientific experts to attend the oral presentation as external evaluators only to express their opinion. 

13. Examination - Presentation of Dissertation: After electronically submitting the final version of the Dissertation, and if evaluated positively by the committee, the date of the oral examination is set. The extent and depth of the oral examination depends on the form of presentation. After the date of the oral examination has been set, the student should send a copy of the approved dissertation to the Programme Director or Coordinator, if appointed by the Programme Director in the event that the Director considers it necessary for the Coordinator to participate in the oral examination. The examination-presentation of the Dissertation may take place in one of the two examination periods (April-May & September). 

14. Copies of the Dissertation. The dissertation is submitted in two hard copies for evaluation. At the end of the dissertation the following should be stated and signed: "I hereby declare that, in accordance with Article 8 of Law. 1599/1986 and Articles 2,4,6 par. 3, N. 1256/1982, this dissertation is solely the product of personal work and does not infringe any intellectual property rights of third parties and is not the product of a partial or total plagiarism, and the sources used are limited to the literature references alone." The final copy of the dissertation, including any corrections or additions made, (including appendices, notes, articles, accompanying material, etc.) is then submitted in electronic format, i.e. CD-ROM, to the HOU library. If a dissertation is supported by drawings and models, copies of the originals are submitted too. Dissertations are HOU property, and the HOU reserves the right to use and reproduce it for educational and research purposes. 

15. Administrative matters

  • Students submit Topic Proposals between 1/3 and 30/6 of each year
  • Proposals bear the approval of the Programme Directors
  • Submission of the Final Dissertation Topic Proposal Form and payment(between 1/9 and 30/9
  • Verification of students’ right to conduct a dissertation between 21/9 and 30/9
  • Notification of final grade and evaluation form

Students have the right to repeat the dissertation the following academic year either with the same topic, a modified topic, or a new topic upon the assent of the Supervisor and the Programme Director. 

The Initial Dissertation Topic Proposal Form and the Final Dissertation Topic Proposal Form are determined according to the requirements of each Programme and the HOU Head of Administrative Services.

  

CHART OF THE PREPARATION OF THE POSTGRADUATE DISSERTATIONS

  • General categories of dissertation topics are set (with the cooperation the Programme Director and Coordinators): Article 4
  • Announcement of the general categories of the dissertation topics on the web space (by 28/02): Article 15
  • Electronic submission of Topic Proposal Form for students entitled to undertake a dissertation (time of submission: 01/03 to 30/06): Articles 6 & 7
  • Appointment of Supervisor and member of the Oral Examination Committee by the Programme Director (by 30/09): Articles 9 & 12
  • Selection of the final topic by the Supervisor, in collaboration with the student, and final approval: Article 9
  • Electronic submission of final Topic Proposal (between 01/09 and 30/09): Article 15
  • Fulfilment of financial obligations (01/09 to 30/09): Article 15
  • Verification of students’ right to conduct a dissertation (between 21.09 and 30.09): Article 15
  • Start of dissertation preparation (01/10): Article 11